We released two new features today: counselor requested transfers and site transfer management.

Counselor Requested Transfers

Sometimes counselors need to request and monitor transfers for students. This may be necessary for a few reasons including student safety. Whatever the reason, you can assign counselors a role within K12 Transfers and that allows them to request and monitor transfer requests. They cannot approve the transfer requests but they can monitor them so that they do not need to burden staff with transfers status updates.

Read about how to grant counselors access to K12 Transfers.

Site Transfer Management

Sometimes, you have sites within a district that operate mostly independently from the district. A common case might be a specialty or charter school. Normally, you would have to send a list of transfer requests to the school in an email/spreadsheet that the site would approve. Then you would update your master list with the approved transfers. Now, you can grant a site the ability to manage its own transfers directly within K12 Transfers. This allows the site to manage the transfers and for the district to monitor the transfers without resorting to email chains and spreadsheet lists.

Read about how to grant sites the ability to manage transfers.


Deleted SIS Absences Maintained in Attend

One challenge with our SIS integration occurred when an absence code was updated to a present code. The absence remained in Attend even though it was removed from the SIS. We recently made an update to address this issue. Even though the absence was removed from the SIS, we wanted to keep the record in Attend. To do this we introduced the notion of archiving an absence record. Now absences that get removed from the SIS can be seen in Attend (with a strikethrough) without affecting the absence records and rates.

Help Guidance and Support in Attend for Admins

We also just introduced built in help guidance and support in Attend. Now you can view help documentation directly in Attend. If you need help performing an activity you can click on the “Get Help” link to see a list of help documentation.

If you can’t find the solution you need, you can “Send a Message” and we’ll receive your support request. All of this can be completed directly in Attend.


We’re rolling out new features for K12 Transfers. Today, we enabled admins with the ability to change the assigned school. The feature is meant as a way to correct errors and so parents will not receive notification when these changes are made. You will need to contact them directly.


K12 Transfers supports email notifications for parents that allow parents to know the status of their student’s transfer request without having to contact the district office. This makes for a much better experience for parents and reduces support costs for the district. However, one challenge that remains is that parents don’t always enter their email addresses correctly. We can’t fix that but today we’re released a feature that provides a brief audit for email notifications. You can see the addresses emails were sent to, when they were sent, if they were opened, and if links in the email were clicked. Now on every transfer request, you have an audit trail for all the emails that were sent regarding the transfer.

 

 

 

 

 

 

 

 

 

 

 

 

I’d also like to take this opportunity to remind you that there are two features that many of you are not using. The first is “on submission” email templates. This template notifies parents when they submit their transfer requests so that they know their transfer is “in process.” The other is granting sites access to view approved transfers. This allows sites to see approved transfers as and when they are approved so that you don’t have to send them spreadsheets in email.


One of the challenges with managing student transfers is communicating with the sites that are to receive new students. Very often the districts we work with email spreadsheets of the approved students to each site. This takes a lot of time when you have lots of sites and is compounded during busy transfer times. With our inter-district transfer application – K12 Transfers – you can now grant access to sites and they can check for approved transfers to their site when it is convenient.

  1. Navigate to the User you wish to grant access
  2. Edit the user and make them a site manager
  3. Now add the site or sites you wish to provide access for

The user will now be able to see approved transfers for their site. No more spreadsheets to compile and no more spreadsheets to email.